East Usambara Catchment Forest Project - Administrative Report 25 - Result 11 - Institutional mechanisms created and developed for sustainable forest conservation activities

East Usambara Catchment Forest Project - Work Plan 1999/2000

Administrative Report 25

Result 11 - Institutional mechanisms created and developed for sustainable forest conservation activities

11.1	Improved management and administration
11.1.1	Two Project staff meetings will be conducted during the implementation period 1999/2000, one to be conducted in the first quarter and the other in the last quarter.
11.1.2	Four project management team meetings will be conducted by June 2000.
11.1.3	Two steering committee meetings will be conducted by May 2000.
11.1.4	One supervisory board meeting will be conducted during implementation period by June 2000 including also a representative from European Commission (EC).
11.1.5	Two ANR advisory board meeting will be conducted ( October 1999 and June 2000). The first meeting will involve inauguration of the Board, visit ANR for familiarisation and briefing on the on going conservation effort.
11.1.6	Annual Work plan and budget will be prepared by August 1999 for 1999/2000 and by April 2000 for 2000/2001.
11.1.7	Four quarterly reports will be prepared (September and December, 1999 and march and June 2000). These reports will be compiled into an annual Report 1999/2000.
11.1.8	Renovation for 10 field simple staff houses will be done. Completion of ANR - rest house and offices will be finalised, acquired IUCN buildings will be repaired ready to accommodate the staff an/or for training purposes by December 1999.
11.1.9	Staff accommodation to be provided by the project. The project will pay house rent to HQ staff from July 1999 to June 2000.
11.1.10	The project will evaluate and improve the existing monitoring form by October 1999.
11.1.11	An award will be provided to best work performances by June 2000. Other incentives e.g. bicycles and motorcycles will be provided on loan basis. Uniforms will be provided by the end of August.
11.2	Long-term staffing and training plans prepared and followed.
11.2.1	Current staffing situation will be assessed, considering the number of permanent and temporary employees, their qualification, importance of each in relation to her/his job by August 1999.
11.2.2	Long-term needs for professional and supporting staff will be determined by August 1999.
11.2.3	Job description for each unit incharge will be prepared and Incharge will be appointed. Each unit incharge will also prepare job description to all staff under him/her by August 1999.
11.2.4	Temporary employees will be terminated after assessing current staffing situation; only the most important employees will continue with employment after September 1999.
11.2.5	Follow-up on permanent employment of key positions will be made frequently through reminder notes, telephone and personal communication discussion with authorities concerned.
11.2.6	Training plan will be up-dated by October 1999.
11.2.7	Training opportunities will be identified by looking at training needs within the project staff.
11.2.8	Training programme designed in the project document will implemented accordingly.
11.2.9	Four long-term training (one undergraduate, two diploma and one certificate in forestry) will be supported by the Project. Short term training will base in the training plan.
11.2.10	Training will be evaluated after each training session.
11.3	Gender strategy developed
	The programme will commission a consultant to do the following:
11.3.1	Assessment of gender roles and evaluation of the rates of participation according to gender in conservation issues. Analysis of existing situation of men's and women's role range from project staff to villagers, identification of problems and apply possible solution by November 1999.
11.3.2	Development of a strategy to improve participation by gender and to encourage their respective contributions to conservation. Review of the on going efforts to engage the participation of individual women and women's groups by November 1999.
11.3.3	Increase awareness on gender by training the staff on gender issues, improve approaches and strategies to improve the achievements and sustainability of the conservation programme.
11.4	Long-term funding Mechanisms in Place
11.4.1	Means and ways will be developed and adopted to increase revenue retention in Tanga. Project staff and vehicle (Lorry) will be involved in revenue collection and hence Director of Forestry will be requested to increase the amount of revenue retained under revenue retention scheme.
11.4.2	The ANR conservation fund will be made operational by December 1999.
11.4.4	Preliminary discussion with potential donors to find out their commitment will be made with Kew, Royal Botanic Garden and Tropical Biology Association (UK).
11.5	Short-term Funding Secured
11.5.1	The Project will identify potential donors by September 1999.
11.5.2	The project will negotiate with identified donors and collaborators on the possibility of securing short-term funding by December 1999.
11.5.3	The project staff will prepare project proposals by February 2000 after an orientation on how to prepare project proposals.

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