East Usambara Catchment Forest Project - Work Plan 1997
Administrative Report 21
Institutional Support (Component 4)
Status
Implementation of
institutional support Activities was given necessary priority for the 1996
financial year. For a long time the
project has been missing an Administrator and an Accountant whose absence has been a big
constraints to the implementation of project Activities especially
within the Catchment Forestry Unit. After a long project struggle,
the administrator and accountant was allocated to the project.
Both short term
and long term training opportunities were utilized. Of the four M.Sc
and B.Sc Forestry courses two (1 M.Sc and 1 B.Sc) were successfully
completed by the project staff at Sokoine University of Agriculture, whereas the rest are
ongoing. The project sponsored a three months course on botanical garden management at Kew Botanical Garden. Also one staff attended
the course on plant conservation techniques for East Africa areas at Nairobi Kenya. Three field level project staff attended an
in service 3 month forestry course at Rongai Forestry workers Training
institute. The project HQs staff
attended various types of training including a short English and
writing skills course. Writing capacities and professional capacity
within the project has improved.
Collaboration and interaction between the project
and various institutions, local communities and their leaders (administrator
and local leaders) has improved. Linkage with Regional and
Muheza/Korogwe district authorities have been strengthened. As a consequence, no
high ranked state (govt) visitor misses project areas or Activities
as part of the visit programmes. An example is the visit by the Prime
Minister Hon Frederick Sumaye when he visited Amani forests on 17th
April 1996. Collaboration with SUA, UDSM, TAFORI,
Mlingano National Soil Service have been encouraging.
As a support to the project staff,
working gear such as uniforms, boots, bicycles, etc. were procured
and distributed to them. One Land cruiser was also purchased for the use by the Project Manager. Three old vehicles were sold
and revenues used for project Activities while 6 motorcycles were sold to project staff.
To
solve the accommodation problems to project staff two simple field staff houses were constructed while construction of the Amani Nature Reserve Rest House
and Rehabilitation of the German Railway Station Masters house was
initiated.
Some of the planned actives could not be implemented as expected. These
include:
Preparation of the Memorandum of Understanding between
Project/FBD and TAFORI on Amani Botanical Garden.
Organising of the foresters meeting in Tanga region
Preparation of village forests management recommendation report to FBD
Financial
sustainability plan.
The strategy for the 1997 fiscal year will be to
complete as much as possible pending Activities especially those related to
financial sustainability, gazettement of the Amani Nature Reserve etc.
instead of embarking on planning Major new Activities. Cost effectiveness
in the project will be promoted by enhancing cost and vehicle use
monitoring.
Major Outputs and Activities
Output 4.1 Improvement of project organisation
and structure
Outputs in 1997
- Field Activities monitoring formats prepared
Activities:
| 4.1.2 |
The project will improve progress reports
and monitoring for field activity by preparing formats
and forms which
will be distributed to all field station officers. These will show targets achievements
and how these are specifically related to the resources used. |
| |
Training will be provided to Field Station
and Unit Officers on how to use and apply the forms and
information. |
| |
The arrival
in the project of the Administrator ensures that Project Management committee
Meetings will be held
regularly. |
| |
A system to monitor the ECP
Activities for their sustainability will be prepared and
implemented |
| 4.1.3 |
Follow up on the permanent employment of the temporary project staff will be done. This is because the same
efforts could not be fruitful during the last financial year. |
Output 4.2 Strengthened institutional and inter-sectoral co-operation
Output 1997
- Memorandum of Understanding between EUCFP and TAFORI completed
- Strengthened contacts with local communities
- Visits by MPs, Regional and District authorities to ANR and other forests implemented.
Activities:
| 4.2.3 |
Refer to activity 5.1.4 |
| 4.2.4 |
A
Memorandum of Understanding between FBD/ANR (EUCFP), TAFORI, NMRI
and Mlingano Soil Research institute will
be prepared to specify collaboration areas on research
and the management of the Amani Botanical Garden. |
| 4.2.5 |
Arrangements will also be made to enable Tanga Region
and Korogwe/ Muheza District authorities to visit the
East Usambara forests. The visit will also involve the Members of Parliament for
Mkinga, Muheza and Korogwe East Constituencies. The aim is for the authorities to be conversant with the project
Activities,
strategies and objectives. |
| 4.2.6 |
Elders
in Conservation Programme Activities (ECP) will be strengthened
and expanded to pilot villages and schools
in Northern part of the project (See Activity 3.1.6). Responsibilities will be transferred from the elder's
co-ordinator to the field station officers and Beat
incharges. |
| 4.2.7 |
One forestry staff co-operation
meeting will be organized in collaboration with RNRO's office by August. Four
joint
general forest patrol operation will be organized in collaboration with RNRO, DNROs
in Muheza and Korogwe by December, i.e one for every quarter. |
Output 4.3 Proposals and recommendations for relevant Policy and legislative issues.
Output in 1997
- A report on the status of Village Forest Reserves
Activities:
| 4.3.1-3 |
Efforts on village forest reserves creation
and Management and the status will be analysed and
a report
produced. The report will base on what has and
is taking place at the two village Forest Reserves i.e. Mpanga
and Handei VFRs. This report will also have recommendations on village forest management
practices, which will be sent to FBD. |
Output 4.4 Proposals for long-term financial sustainability
Outputs in 1997
- Strategy paper on eco-tourism
in the East Usambara completed; Also a paper on improved revenue collection will be completed.
Activities
| 4.4.1-3 |
Proposals for improved revenue collection on East Usambara forests through forest multiple use will be compiled
and sent to FBD by October. |
| |
A strategy paper on the development of eco-tourism
in the East Usambara will be developed by July. |
| 4.4.4 |
A project level
seminar will be conducted to project staff (especially, Unit Officers
and Field Station Officers) on
new accounting procedures, budgeting and priority
setting for field Activities by June. This will enhance cost
monitoring and record keeping. |
Output
4.5 Training programme formulated and implemented
Outputs
in 1997
- A revised
training programme prepared and training opportunities and study tours organized
and implemented
Activities
| 4.5.1-3 |
The
training programme which was prepared in 1995 will be revised to make it more relevant to the project
training
needs. |
| 4.5.4 |
Partial support to one (1) B.Sc Forestry course will be implemented at
Sokoine University of Agriculture.
|
| |
One (1) M.Sc Forestry Programme at ITC or Bangor University will be supported. An alternative to this course
will be a Post graduate diploma at ITC. |
| |
Training on Soil conservation
and erosion control will be organized in collaboration with
Mlingano National Soil
Service for both HQ and field level project staff. |
| |
The study tour to South East Asia which was postponed
in 1996 will be rescheduled to Cameroon and will be effected
before June |
| |
Training on hotel management will be provided to staff/people who will be responsible for
running the Sigi Rest
House. |
Output
4.6 Publicity material prepared and disseminated.
Outputs
in 1997
- Biodiversity survey reports completed for those forest reserve surveyed
- Extension materials e.g. Calendars produced: Posters distributed among villages.
- Field Guide to
Major Forest Trees of ANR completed.
Activities
| 4.6.1 |
The first draft "Field Guide to
Major Trees of Amani Nature Reserve" initiated in Dec. 1995 will be completed
by October. |
| |
Biodiversity survey reports will be prepared
and completed by Frontier - Tanzania by May; A guide book for the East
Usambara will be completed by December; A local story booklet on "20 Tales from the forest" will be completed by June; A project calendar for year 1998 will be prepared by December, 1997. |
| 4.6.3 |
The posters for farmers prepared
in 1996 will be distributed to all villages in the project area. |
Output
4.7 Project staff motivated.
Outputs in 1997
- Staff incentive plan for 1997 prepared
Activities
4.7.1
&
4.7.4 |
The Management Committee
Meeting will discuss and decide and implement on the appropriate system of
providing incentives and motivation to the project staff. Ways to award superior job performers
and criteria to select them will be discussed and decided
and implemented. |
| 4.7.3 |
Project staff
meetings will be organized and implemented twice a year. Every half of the year will have one
staff meeting. |
| 4.7.5 |
Refer to activity 4.5.1 - 4.5.4 |
Output
4.8 Offices, accommodation and equipment provided
Outputs
in 1997
- Project field staff houses
renovated/maintained
Activities
| 4.8.1 |
Construction of the rest house at Sigi
and renovation of the Old German Railway Station will be completed. |
4.8.3 |
Finishing work on Kilangangua
and Sigi field staff houses will be completed and the houses will be occupied by
the Project staff by April. |
| 4.8.4 |
Housing allowances to HQ Project staff will be provided by end of December. |
| 4.8.5 |
Project
machinery including vehicles, motorcycles, tractors etc. will be
maintained. Strategies to monitor costs
will be improved whereby details on Orders for services will be made clearer.
Preliminary budgets for individual service cases requested will be prepared before any type of work is committed. |
| 4.8.6 |
Field equipment
including bicycles, boots, uniforms etc. will be procured
and distributed accordingly to project
staff. |
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